In the modern era, workplace automation has become a necessity. Although many businesses prioritize automation on the customer or client side of their business, what happens behind the scenes is equally important. Automation, such as our software Intra, provides labor reduction, cost savings, and other benefits that are frequently overlooked prior to implementation. For leaders and directors, the choice between overhauling an existing system and implementing a new one can be overwhelming and costly, but this is not always the case. Today, our enterprise logistics software experts at 4 Spot Marketing discuss the top five benefits of business automation. We explain how our software differentiates itself from the competition in order to provide your team with well-deserved opportunities for growth.

Improvement in Divisional Effectiveness

Efficiency is a concern for many administrators and directors. Due to a lack of technology, you are frequently forced to scramble to ensure that your facility is adequately staffed and that tasks are completed as quickly as possible. If your facility is equipped with outdated or nonexistent technology, your employees are most likely spending a significant amount of time on manual processes that could be automated. 

Consider the following example: You are a large corporation’s director of facilities or operations, and your team has been manually tracking facility assets in Excel. You have limited visibility into asset health and lifecycle status, and maintenance is performed on an as-needed basis. Furthermore, human error in reporting has resulted in the loss or misplacement of expensive assets, resulting in increased costs for asset replacement.

Did you know that failing to maintain an asset can cost up to ten times as much as maintaining it on a regular basis? Inadequate business process automation can also result in 20-30% revenue losses. We understand that these figures are shocking, which is why we want you to understand how to address them. When you implement business automation in departments such as mailroom management, asset management, and workplace management, you will notice a significant improvement in task completion effectiveness. Previously manual tasks will be completed in the blink of an eye, improving security and decreasing the possibility of human error.

Cost Effective

Cost savings are associated with increased business productivity. According to a recent Salesforce study, nearly 60% of IT and engineering leaders say process automation has reduced costs by up to 30% for their teams. Businesses frequently fall into the trap of using multiple-point solutions for their facility needs. This indicates that you are most likely paying for each solution separately, are unable to integrate, and are incurring additional costs to complete tasks and renew subscriptions or licenses with these point solution providers. 

Intra enables you to centralize all of your facility’s needs on a single, all-encompassing platform with extensive integration capabilities. Working with a single company and technical services team saves money on hosting and maintenance.

Make Certain That All Compliance and Security Requirements Are Met.

Compliance and security are two of the most frequently overlooked benefits of automation. According to Forbes, cybercrime will cost US businesses more than $6.9 billion in 2021, and less than half of businesses believe they are financially prepared to deal with a cyberattack this year. Cybercrime is more than just a one-time event that disrupts a business for a few weeks; it can completely devastate your financial recovery capabilities. In terms of security standards, automation has expanded in a variety of ways, including the following:

  • Robotic Process Automation (RPA) is a technique for automating computer system operations such as vulnerability scanning and the execution of monitoring tools by using a series of keyboard commands.
  • Security Automation, Orchestration, and Response (SOAR) use a combination of human interaction and technology to provide digital input through machine learning to assist organizations in identifying and responding to incidents.
  • XDR automatically correlates data across multiple security layers in order to detect and respond to threats more quickly and efficiently.

Compliance also necessitates the use of automation. Following a security breach, automation reduces the likelihood that your team will be labeled non-compliant. Each industry has its own set of compliance requirements, and without automation, your team may be unable to ensure compliance. 

You are in a precarious position as you scramble to save your company financially and legally following a breach while working reactively and without automation. Data and reporting are at the forefront of our business with automation software like Intra, ensuring that all of your information is securely stored and your exposure to cyber threats is minimized.

Concentrate on ESG and Sustainability Goals.

One of our favorite and most important benefits for the upcoming workforce generation is the impact of automation on ESG and sustainability goals. According to Gartner, social responsibility and environmental, social, and governance (ESG) have become the second-largest contributors to CEO focus on corporate issues, with a 50% year-over-year increase. Automation improves the workplace by lowering energy consumption and providing businesses with useful information to help them improve their sustainability strategy. Maintenance takes at least 40 hours per week in non-automated businesses, resulting in significant resource consumption and energy costs.

Without a system in place, mailrooms use more space and energy to store packages, and inefficient delivery routes increase your facility’s carbon footprint. In addition to lowering your carbon footprint, using automation tools speeds up your ESG goals. There is no time to waste, with the SEC announcing new disclosure requirements and Europe mandating standardized ESG reporting beginning in 2023. Intra-data allows you to identify gaps in your ESG strategy and monitor monthly quarterly, and annual changes for long-term growth.

Scalable Data and Analytics Application Automation

It provides customized data and analytics metrics for scalability. Data automation provides significant financial and productivity gains because it allows you to monitor your operations in real-time rather than establishing a pattern of success or failure in a reactive manner. Data automation provides your team with personalized feedback for each facility sector. Through Intra, your analysts can gain access to data on departments, integrations, employee productivity, and other topics. 

We understand that every business is different, which is why we designed a customizable Analytics Dashboard to meet your needs. Identifying relevant metrics for those who use our workplace services workgroup, for example, reduced task completion turnaround time by 72%. Our asset logistics workgroup also assisted customers in identifying surplus, resulting in $7.75 million in surplus revenue. Data will rule the future, and it is our responsibility to ensure that you are ready.

Final Thoughts

With 4 Spot Marketing, you can begin automating your business. You should not overlook any department if you are considering or undergoing a digital transformation. Your facilities’ requirements are critical to running an efficient business, and you should have access to industry-specific automation tools. 

At 4 Spot Marketing, we are constantly improving our software by paying close attention to the trends, changes, and needs of each industry we serve. The time has come for automation, and we are ready to assist your company in its success. Visit 4spot marketing right away to learn more about our enterprise logistics workgroups.

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